Request Attendance by the Lord-Lieutenant

The Lord-Lieutenant attends a wide range of events and ceremonies every year in Cambridgeshire as the representative of Her Majesty The Queen.  Events that the Lord-Lieutenant attends include voluntary and charity initiatives, award ceremonies and community functions of local significance.  Other occasions include things such as openings, unveilings, commemorations, civic services, mayor making services, funeral and memorial services.

Requesting a visit of the Lord-Lieutenant
All invitations should be made in writing to the Lieutenancy Office. It is important that you give as much notice as possible, but a minimum of four weeks is requested.

Appropriate requests will be given every consideration, but please bear in mind that the Lord-Lieutenant receives far more invitations than she, or her Deputy Lieutenants can attend. The Lieutenancy attends in excess of 300 events each year, but inevitably it is not possible to accept every invitation. Please include the following information:

  • Date of the proposed event, arrival and departure times
  • Venue address and postcode
  • Background information on the organisation and event
  • Why the organiser believes that a visit by the Lord-Lieutenant is relevant
  • Full contact details of the organiser
  • Details of any specific duties you would like the Lord-Lieutenant to undertake

You will receive a written response to your invitation within two weeks and if the invitation is accepted, you will be asked to complete an engagement form requesting detailed information, event programme and speech notes (if applicable), dress code, parking details etc.

Etiquette
The Lord-Lieutenant is Her Majesty The Queen’s representative within Cambridgeshire and should be accorded the same etiquette and protocol as any member of the Royal Family when attending any event in the county in an official capacity. This Lord-Lieutenant is therefore the principal guest and takes precedence over all the other guests.  A representative from the organisation must meet the Lord-Lieutenant on arrival, and the Lord-Lieutenant should be hosted throughout the event proceedings until their departure. If people are seated, it is usual for the host to arrange for the Lord-Lieutenant to be announced upon entering the venue, so that those present may stand.  The person making the announcement should do so by saying: ‘Ladies and gentlemen, please stand to receive the Lord-Lieutenant’.  Please be familiar with this further information on protocols for visits.

The Vice Lord-Lieutenant and Deputy Lieutenants
When the Lord-Lieutenant is represented by the Vice Lord-Lieutenant or a Deputy Lieutenant, they should be accorded the same protocol as for the Lord-Lieutenant.  Please note that Deputy Lieutenants should not be referred to as Deputy Lord-Lieutenants but simply as Deputy Lieutenants.